/[docman]/docman.txt
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Contents of /docman.txt

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Revision 1.4 - (show annotations)
Wed Jul 3 08:23:47 2002 UTC (16 years, 9 months ago) by dpavlin
Branch: MAIN
CVS Tags: HEAD
Changes since 1.3: +8 -8 lines
File MIME type: text/plain
spell check, instructions about .htusers file format

1 Document Manager instructions
2
3 What are key features of Document Manager?
4
5 - sharing of files using www interface
6 - tracking of changes to files
7 - security (using encryption while contacting web server and user
8 identification)
9
10
11 Screen is visually divided in four parts:
12
13 1. Display of directories
14 Which are listed under DIRECTORY NAME in alphabetical order
15
16 2. Display of documents on server
17 Which are also listed alphabetically
18
19 3. short instructions about check-in/check-out procedures
20
21 and
22
23 4. Grey area which can be used to create new directory or empty file,
24 or to upload document from PC to server
25
26
27 Basic operations are:
28 * sending of file to server (by choosing UPLOAD link on bottom area)
29 and retrieving of file for viewing (by clicking of filename).
30 - send file to server:
31 Choose upload button to get to screen which is used
32 to upload documents to server.
33 Press BROWSE and select file from file requester
34 which will be displayed on screen.
35 After that press UPLOAD and you will be returned to
36 previous screen, but it will now display newly uploaded file.
37 If you wish to abort sending of file to server choose CANCEL.
38
39 - retrieve file from server:
40 simply click on filename. File will be downloaded to disk
41 or opened in application depending on file type. However,
42 after changing of file that file WILL NOT be updated
43 on server automatically.
44
45 - updating copy of file on server
46 To update file on server (and enable other users to see
47 changes in file) you will have to:
48 1. save file locally to disk (check-out file from
49 server) -- that is achieved using check-out
50 icon which is right from filename)
51 2. once you checkout-ed file, icon will change to
52 finger to warn you that you have to return
53 new copy of that file to server.
54 3. edit file locally on computer and save it to
55 local disk
56 4. send it to server again (using link on filename
57 or icon on the right of filename)
58
59 You can also upload file under different name if you want
60 to keep old copy for some reason. However, for evolving
61 files, system will keep last five copies of files
62 automatically.
63 - adding note to each file (which will describe file better than
64 filename alone)
65
66 Additional operations available are:
67 * Detailed informations about file (which can be showed by clicking on
68 icon which is displayed left from filename).
69 - filename
70 - file size
71 - date and time of last modification and access
72 - document contents (which you can edit) -- only if document type
73 is plain text. If file is Word Document of some other binary
74 format you will have to edit it on your local computer and
75 upload changed file back to server.
76 If the document is picture, if will be shown.
77 - removing lock on file -- this option is fail-safe only. It's not
78 planned that users will remove locks manually. Locks are used
79 when one user check-out file to edit it. Other users can't
80 view or edit same file until that user return updated copy
81 (check-in) to server. However, it's possible that some users
82 will check-out file by mistake (instead of just viewing it),
83 so this option can be used to unlock file again.
84 - deleting of file (by choosing of a check-box located left
85 from button DELETE and pressing DELETE)
86 - renaming of file (by changing of name, choosing of check-box
87 and pressing of RENAME)
88 - changes to file with dates, time and user which made the change
89 For last five uploads, you will be able to retrieve old version
90 of documents from this list also.
91

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